Mobile App view inside the Web App

You can now open and use the Mobile App interface directly inside the SquidWeb Web App.

This allows you to access the mobile-optimized layout without switching devices or logging in again.

The Mobile App view opens in a modal window inside the Web App and runs in your existing session.

How to open the Mobile App view

From the planning calendar

  1. Log in to the SquidWeb Web App.
  2. Go to the planning calendar.
  3. Select a crew member.
  4. Right-click on the crew member.
  5. Choose “Open in Mobile App.”

The Mobile App interface will open in a modal window.

Where else is this available?

The same option is also available in:

  • Inside a project → select a crew member
  • Project details page → via the client mark
  • Contact person details page → crew profile
  • Locations page → location details
  • Project location details

The Mobile App view is not limited to public profiles — it can also be used for locations.

How it works

  • The Mobile App interface runs inside the Web App in an embedded frame.
  • No additional login is required.
  • It uses your office account session (not the crew or client account).
  • You remain inside the Web App while using the mobile layout.

What you can access in Mobile View

Depending on the context, you can view:

  • Public profile
  • Functions
  • Tags
  • Skills
  • Membership crews
  • Location details

The layout follows the mobile-optimized structure for clearer navigation and faster review.

Why use the Mobile App view?

  • Access the mobile interface without switching devices
  • Review information in a cleaner, mobile-optimized layout
  • Navigate quickly between Web and Mobile views
  • Maintain your current session without additional login steps

Automating Spare Management

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Instruction – Information

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Calendar Subscriptions! Sync with external email provides!

Calendar Subscriptions – ICal & Google calendar!

 

With one swift click of a button under Personal Calendar, Jobs and Planning Calendar the ICal and Google Calendars can be synced with ICloud Mail, Microsoft Outlook (ICal) and Google Calendar (G).

 

Google Calendar

Once the button named: G has been clicked, an email will arrive with the google calendar link and the option to Add this calendar.  By clicking the link and Adding to calendar the Google Calendar page opens displaying the Job / Project.
A Sync button can be seen when opening a Job / Project entry in Google Calendar. Click Sync to see the latest changes.

 

ICal

Copy and paste ICal link in ICloud Mail, Microsoft Office etc. to sync the Job / Project with other email providers. Go to the calendar section of the email provide and subscribe from web using the pasted ICal link.

 

For more info. check:

AI integration added to Emails!

Sending and replying is made easy with the new AI integration! It can support with drafting the body of the email, auto-correcting, rephrasing in different tones and languages.

Type in a prompt and the AI will draft an email which can be Accepted and used or further edited.

Summarize an already existing long email chain with the summarize AI feature.

Click here to video video tutorial:

Mobile Documents

Mobile users can receive Company documents and Rate Card documents via Mobile Documents page.

User rights

In order for the Mobile Documents page to be visible under the mobile app the company role Mobile Documents needs to be assigned to a function. This would be given to the client that receives the documents and needs to be able to view them. Whoever sends the documents needs Edit Company Documents rights in order to access company settings and set the flag next to the documents so that the client can receive the documents.

Company Settings – Company documents

Once the rights have been given the company documents which should be displayed to the users need to be checkmarked under Company Settings

Rate Card Documents

Under rate card documents container, the document can be uploaded and the rights must be given under column: Rights (assign:a). When uploading a new document the selection under Type must be Rate Card. In order for the Rate Card Assignments to be viewed the permission Read Rate Cards need to be given.

Viewing Documents under Mobile App – Mobile Documents

Once the appropriate rights are given (read Companies& Mobile Documents) and the documents checkmarked the crew member can view the documents under Mobile Documents. The documents can be downloaded or viewed directly via mobile app

Crew member expenses

Crew member expenses upload

A crew member can upload the expenses directly in the mobile app where they can be then viewed and processed by the office crew.

In order to upload the expenses the crew member must log in to the mobile app and access the jobs page, select a particular booked job and scroll to the bottom of the page.

The type to be selected is ” Crew member expenses”.

 

DHL Parcel Shipping

Contact details – DHL Label Creation

In order to be able to see the option for DHL shipping under Contact Details the company settings need to be set up accordingly.

Create New DHL Shipping

Recipient Address – populate with the according name and address by filling in the below fields ( if they haven’t already automatically been filled in).
*name
*name add
*Street address
*house number
*address add 1
*postcode
*city
*state
*country

Parcel information – populate with the according details pertaining to the sender in the below fields
*Sender company
*Sender address
*Shipping dimensions
*Length (cm)
*Width (cm)
*Height (cm)
*Weight (kg)

 

Once all the above fields are populated click on CREATE and a new tab will open with the DHL Paket label shown.

 

The shipping / tracking number can also be found under the Contact Activities container.

Bulk actions in projects

For a faster execution of actions enable the row selection so that project crew items can be selected. Once the row selection is enabled select as many or all group items with crew members.

 

When the selection is done now the bulk actions can be selected.

Bulk action: set status

When selecting bulk action: set status the dialog “Set status for x of x items” opens and within the dropdown selection user can select the following statuses:

* Has been cancelled
* SparetoFix
* Has changed
* Confirmed
* Requested
Upon selection one of the options from above an email dialog for sending new emails opens with the prefilled email template. Keep in mind if there is no email template created for the different statuses a toaster error will appear with the following message: “No templates for MSGJobHasBeenCancelled defined. Please contact with templates administrator to set it up.” Once the email is sent the selected status will be shown in the project crew item list under Status.

Bulk Action: set date, times and status

A user can perform a quick bulk action by selecting this option and either changing the date, times (start and end time or both) and the status. These actions can be performed altogether or just one out of the three, being independent of each other.

 

Bulk action: set to cancel & set to cancel (*)

The dialog “Set X items to cancellation” opens and within the dropdown a log note can be added to reason why the cancellation was selected. Once cancellation has been set it will be shown under the “Functions” column. When selecting the set to cancel (*) the cancellation will not be shown everywhere. Simply stated the cancellation will be more internal and will not appear under quotes, calculations etc. The exact mapping of appearance can be found here: Page: Projects#Based_on_functions_and_functions_types

 

Bulk Action: email all crew members

The dialog opens with the email “New message to X selected crew members”. All crew members can be emailed given that they have an email set up within their profile. Once the email is ready to send, click send and the email will be automatically send to all crew members.

 

Bulk Action: bulk email to selected

Once the row selection has been enabled and crew items have been selected the user can select Bulk email to selected and the dialog will open with the email “New message to X selected crew members”. Only selected crew members will be emailed.

 

Bulk Action: add spare

A quick Add spare action can be performed to insert a new position.

Automate the process by adding a robot to add spare.

 

Suggest crew

A user can perform a bulk action on suggesting a crew members based on the input data. Unlike the Find the best person feature this option is a fully automated option meaning the Project crew items will be automatically changed based on the suggested crew.

 

Change crew

When crew members need to be changed from one project crew to another, the bulk action can enable a quick and easy chanbe by selecting the crew members and applying Bulk Action Change Crew.

Automated Accounting

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