Digital signatures are an essential part of many workforce processes, from signing contracts to approving Delivery Notes and other important documents.

While digital signing is already faster than paper-based workflows, repeatedly drawing or uploading the same signature — or signing documents one by one — can still become a repetitive task.

With Saved Signatures, SquidWeb allows every user to securely store a personal signature in their profile and reuse it whenever a supported signing workflow requires it.

And when multiple documents need to be signed, Bulk Signature makes the process even faster by allowing you to apply your saved signature to multiple documents at once.

Set up your signature once. Reuse it whenever you need it. Sign multiple documents in one go.

Create your signature in seconds

Setting up your signature is quick and intuitive.

Users can choose between two different methods depending on their preference.

Draw your signature

Use the built-in signature pad to draw your signature directly within SquidWeb.

If you’re not happy with the result, simply clear it and try again before saving.

Upload an existing signature

Already have a handwritten signature?

Upload an image of your signature and save it directly to your profile, ready for future use.

Both methods provide the same result: a signature that’s securely stored and always available whenever it’s needed.

Always available when you need it

Once your signature has been saved, there’s no need to recreate it for every document.

Whenever you reach a supported signing step, your saved signature is ready to use, making the signing process faster and more consistent.

This not only saves time but also reduces repetitive actions during everyday workflows.

Sign multiple documents with Bulk Signature

When you have several documents waiting for your signature, you don’t need to open and sign each document individually.

In Documents to sign, SquidWeb provides a Sign all option that allows you to apply your saved signature to multiple documents in one action.

How it works

1. Documents to sign section
Go to the documents waiting for your signature.

2. Select “Sign all”
Use the Sign all action to sign the documents together.

3. SquidWeb applies your saved signature
Your saved signature is used for the selected signing workflow, so you don’t need to draw or upload it again for every document.

4. Done
Multiple documents can be signed as part of the same bulk action.

What about documents with multiple signature placeholders?

Bulk Signature also works with documents that contain more than one signature placeholder.

This means that if a document requires your signature in multiple places, the bulk signing workflow can apply your saved signature to the required signature placeholders rather than requiring you to repeat the signing action manually for each one.

This is particularly useful for documents where the same person needs to sign in several places.

Why use Bulk Signature?

Without bulk signing, a workflow involving several documents can require repeatedly opening documents, signing them and confirming the action.

With Sign all, multiple documents can be handled together.

Sign individually:
Document → Sign → Confirm → Repeat

Bulk Signature:
Documents to sign → Sign all

This reduces repetitive actions and makes high-volume signing much faster.

Designed for every SquidWeb user

Saved Signatures are available to every type of user across the platform.

Whether you’re approving documents as a planner, confirming work as a crew member or signing Delivery Notes as a client, your signature is always available whenever a supported workflow requires it.

When several documents need to be signed, Bulk Signature makes it possible to handle them together instead of repeating the signing process for each document.

The result is a smoother signing experience for everyone involved.

Benefits

Using Saved Signatures helps you:

• Save your signature once
• Draw or upload your preferred signature
• Reuse your signature across supported signing workflows
• Sign multiple documents with Sign all
• Apply your signature to documents with multiple signature placeholders
• Reduce repetitive signing actions
• Complete document signing faster
• Enjoy a more consistent signing experience

Fully integrated into SquidWeb

Saved Signatures and Bulk Signature are fully integrated into the existing signing workflows across SquidWeb.

Create your signature once from your profile and reuse it whenever a supported document requires your approval.

When several documents are waiting for your signature, use Sign all to handle them together.

No repeated uploads.
No repeated drawing.
No signing documents one by one.

Just a faster, simpler signing experience.

Managing a project often involves coordinating multiple teams working on different tasks, locations or stages of the same production. Rather than treating every crew as a single group, SquidWeb allows planners to organise work using individual Project Crews.

Each Project Crew can have its own crew members, Crew Mode, location, rate card and operational information. To make it easier to follow the progress of each team, every Project Crew also includes its own Project Crew Status.

Project Crew Statuses provide a simple way to indicate the current stage of each Project Crew throughout the project lifecycle.

Available Project Crew Statuses

SquidWeb provides several predefined statuses that can be assigned to each Project Crew.

These include:

• Quote
• Design
• Signing
• Confirmed
• Ongoing
• Has Changed
• Client Added
• Cancelled
• Closed

Each status represents a different stage in the lifecycle of a Project Crew, making it easier to organise projects and keep planning information up to date.

Updating the Project Crew Status

Project Crew Statuses can be changed directly from the Project Crews overview.

As planning progresses, planners can simply select a new status from the available list to reflect the current stage of that Project Crew.

Because each Project Crew has its own status, different teams within the same project can be tracked independently.

For example, while one Project Crew may already be Ongoing, another may still be in Design or Confirmed, depending on the project schedule.

Project Crew Status and Crew Mode

Although they appear together inside a Project Crew, Project Crew Status and Crew Mode serve different purposes.

The Project Crew Status indicates the current stage of the Project Crew and is updated as the project progresses.

The Crew Mode defines how attendance tracking, working hours and sign-off processes are managed for that Project Crew. Read more about it here

For example, one Project Crew may be using a self-managed Crew Mode while another relies on a Crew Chief to manage attendance. Regardless of the selected Crew Mode, each Project Crew maintains its own independent status.

Managing multiple Project Crews

Projects involving multiple teams often require planners to monitor several Project Crews simultaneously.

By assigning an individual status to every Project Crew, SquidWeb makes it easier to maintain an organised overview of the project and quickly identify the current stage of each team.

Combined with Crew Modes, locations, Crew Chiefs and crew assignments, Project Crew Statuses help structure the operational information for every Project Crew within the project.

How to create and manage ToDos in SquidWeb

Keeping track of tasks between office and crew can quickly become messy — especially when working across multiple projects.

With SquidWeb ToDos, you can assign tasks in seconds and make sure they are completed directly from the mobile app.

What you can do with ToDos

• Create and assign tasks instantly
• Add context and instructions
• Send tasks directly to crew members
• Track progress in real time
• Complete tasks in one click from mobile

How to create a ToDo

1. Go to a project
2. Open the Activities section
3. Click on New ToDo
4. You can define:

• Title (caption) – A short description of the task
• Detailed instructions (body) – Add context or specific actions to complete
• Recipient – Assign the task to the responsible person
• Due date and time – Set clear deadlines
• Reminder – Ensure the task is not forgotten
• Priority – Highlight urgent or important tasks

5. Save the ToDo

Example: “Please contact the driver to arrange the pickup”

Create ToDos from different areas

ToDos can be created from multiple parts of SquidWeb, such as:

• Projects
• Leads
• Payroll
• Mailbox
• Delivery Notes
• Contacts

This allows you to assign tasks wherever the need arises.

How ToDos work on mobile

Once created a ToDo external:

• The assigned person receives the task instantly
• The ToDo appears directly in the mobile app
• The crew can open and complete it easily

No need for calls or external communication.

Completing a ToDo:

Can be completed directly from the mobile app

• Open the task
• Click “Complete”

That’s it — fast and simple.

Tracking ToDos

From the web app, you can:

• See all active ToDos
• Track completion status
• Review completed tasks

This gives full visibility to the office team.

Result

With ToDos in SquidWeb:

• Communication becomes structured
• Tasks are not lost
• Office and crew stay aligned

Watch here the short tutorial:

Calendar Subscriptions – ICal & Google calendar!

With one swift click of a button under Personal Calendar, Jobs and Planning Calendar the ICal and Google Calendars can be synced with ICloud Mail, Microsoft Outlook (ICal) and Google Calendar (G).

Google Calendar

Once the button named: G has been clicked, an email will arrive with the google calendar link and the option to Add this calendar.  By clicking the link and Adding to calendar the Google Calendar page opens displaying the Job / Project.
A Sync button can be seen when opening a Job / Project entry in Google Calendar. Click Sync to see the latest changes.

ICal

Copy and paste ICal link in ICloud Mail, Microsoft Office etc. to sync the Job / Project with other email providers. Go to the calendar section of the email provide and subscribe from web using the pasted ICal link.

For more info. check: