Entries by Helena San Juan

Crew item status

Managing crew availability, confirmations and assignment changes can quickly become complex during live productions and event planning. Crew members respond at different times, planners adjust schedules, replacements may be needed, and project requirements can change throughout the workflow. Without a clear overview, teams often end up relying on spreadsheets, phone calls, emails or messaging apps […]







Crew Request Withdraw

Crew members can view and apply to open positions directly from the Project Vacancies section in the mobile app. Once they apply: A ToDo is automatically created for the planner A new activity is logged in the project (web app) This ensures the office team is immediately informed and can manage requests from the web […]







ToDos

How to create and manage ToDos in SquidWeb Keeping track of tasks between office and crew can quickly become messy — especially when working across multiple projects. With SquidWeb ToDos, you can assign tasks in seconds and make sure they are completed directly from the mobile app. What you can do with ToDos Create and […]







Side panels

Working with complex projects often means navigating between different layers of information, from overall project details to specific crews and individual items. This can quickly become time-consuming and harder to manage. How it works As you interact with the project, the side panel responds in real time: Selecting the project shows the side panel in […]







AI Project Banners

You can now create a visual banner for each project directly in SquidWeb. This helps planners quickly recognize projects and adds visual context to project information. Project banners can be generated using AI or uploaded manually. How to create a project banner Open a project in the Web App Go to the project information section […]







Rate Card parameters

When creating a project, selecting a contact does more than just assign a client — it also determines which rate card is used. Each contact can have a default rate card linked to it. Once you select that contact, the system automatically applies the corresponding rate card and fills in the relevant parameters. How it […]







Mobile App view inside the Web App

You can now open and use the Mobile App interface directly inside the SquidWeb Web App. This allows you to access the mobile-optimized layout without switching devices or logging in again. The Mobile App view opens in a modal window inside the Web App and runs in your existing session. How to open the Mobile […]







Command Palette

Did you know you can navigate SquidWeb without clicking through menus? With the Command Palette, you can quickly search and open pages, trigger actions, and access panels — all from one place. How to open it Press Ctrl + K (Windows) or Cmd + K (Mac) 🔎 Search and navigate Simply start typing to: • […]







Add location pictures and access the mobile view directly from the web app

With the location pictures feature in the SquidWeb mobile app, planners can now add images to specific locations to help crew members easily recognize and find the exact place on site. Visual references reduce confusion and improve preparation — especially for larger venues, multi-entrance buildings, or unfamiliar sites. How to add location images From the […]







Parallel Request

With SquidWeb, planners can request the same crew member across multiple projects — even when working times overlap. This provides maximum flexibility when planning complex schedules or reacting to last-minute changes. Crew members are transparently informed through the mobile app and can clearly see all overlapping job requests. They can review each job, switch between […]