Entries by Helena San Juan

Travel Groups

When multiple crew members travel together, coordinating vehicles and passengers can quickly become difficult. Travel Groups allow you to organize shared transportation directly within a project, making travel planning part of your normal scheduling workflow. Each Travel Group represents a single journey, such as a car, train or shuttle, and crew members are assigned directly […]







Share project instructions with Dynamic Info Notes

Clear communication is essential for every successful project. Project Dynamic Info Notes allow planners to share project-specific information directly through the SquidWeb Mobile App, ensuring that each recipient only sees the information relevant to their role. Unlike project comments, these notes are designed for digital communication and are not included on confirmation documents, work orders, […]







Save Signatures & Sign Documents in Bulk

Digital signatures are an essential part of many workforce processes, from signing contracts to approving Delivery Notes and other important documents. While digital signing is already faster than paper-based workflows, repeatedly drawing or uploading the same signature — or signing documents one by one — can still become a repetitive task. With Saved Signatures, SquidWeb […]







Crew Optimizer

Workforce planning becomes increasingly complex as your organisation grows. With dozens of planners, multiple projects and hundreds or even thousands of crew members, manually selecting the best person for every position quickly becomes one of the most time-consuming parts of the planning process. Who should receive this job? Who still needs contract hours? Who worked […]







Check VAT Number

Verifying a customer’s VAT Number is an important step for many businesses working with companies across Europe. Besides confirming that the VAT Number is valid, it is often necessary to keep a record of the validation for future reference. SquidWeb simplifies this process by allowing users to validate VAT Numbers directly from a Contact. Once […]







Project Crew Status

Managing a project often involves coordinating multiple teams working on different tasks, locations or stages of the same production. Rather than treating every crew as a single group, SquidWeb allows planners to organise work using individual Project Crews. Each Project Crew can have its own crew members, Crew Mode, location, rate card and operational information. […]







Crew Modes

Managing attendance, working hours and project sign-offs can vary significantly from one company to another. Some organisations rely on Crew Chiefs, others give responsibility to clients, while some prefer fully self-managed workflows through the mobile app. Rather than enforcing a single process, SquidWeb allows companies to configure how these responsibilities are handled by using flexible […]







Crew Cancellation Request

Managing last-minute availability changes can be challenging, especially once a position has already been confirmed. With the Crew Cancellation Request feature, crew members can request to be removed from a confirmed job directly from the mobile app, helping teams communicate changes faster and more transparently. How it works Once a crew member has been confirmed […]







Crew item status

Managing crew availability, confirmations and assignment changes can quickly become complex during live productions and event planning. Crew members respond at different times, planners adjust schedules, replacements may be needed, and project requirements can change throughout the workflow. Without a clear overview, teams often end up relying on spreadsheets, phone calls, emails or messaging apps […]







Crew Request Withdraw

Crew members can view and apply to open positions directly from the Project Vacancies section in the mobile app. Once they apply: A ToDo is automatically created for the planner A new activity is logged in the project (web app) This ensures the office team is immediately informed and can manage requests from the web […]