Save Signatures & Sign Documents in Bulk

Digital signatures for faster workforce processes

Digital signatures are an essential part of many workforce processes, from signing contracts to approving delivery notes and other important documents.

Digital signing is already faster than paper-based workflows, but repeatedly drawing or uploading your signature — or signing documents one at a time — can still feel repetitive.

With Saved Signatures, SquidWeb lets each user securely save a personal signature to their profile and reuse it in supported signing workflows.

Need to sign several documents? Bulk Signature lets you select multiple documents and sign them using your saved signature in a single workflow.

Save your signature once. Reuse it when you need it. Sign multiple documents together.

Create your signature in seconds

Setting up your signature is quick and straightforward. Choose the method that works best for you.

Draw your signature

Use the built-in signature pad to draw your signature in SquidWeb.

If you’re not happy with the result, clear it and try again before saving.

Upload an existing signature

Already have a handwritten signature? Upload an image of it and save it to your profile for future use.

Both methods save your signature securely to your profile, ready to use in supported workflows.

Your signature, ready to use

Once you’ve saved your signature, you won’t need to recreate it for every document.

When you reach a supported signing step, you can use your saved signature. This makes signing faster and helps reduce repetitive actions in your day-to-day work.

Sign multiple documents with Bulk Signature

If you have several documents waiting for your signature, you can sign them together instead of opening each one individually.

In Documents to sign, select the documents you want to sign, then choose Sign all to start the bulk signing workflow.

How it works

Open Documents to sign
Go to the section where documents awaiting your signature are listed.
Select the documents
Choose the documents you want to sign. To select every document in the list, choose Select all.
Choose Sign all
After selecting the documents, choose Sign all to start the bulk signing workflow.
Use your saved signature
SquidWeb uses your saved signature for the selected documents, so you don’t need to draw or upload it again for each one.
Complete the workflow
Sign multiple documents in a single workflow, reducing repetitive steps and saving time.

What if a document has multiple signature placeholders?

Bulk Signature also supports documents with more than one signature placeholder. If a document requires your signature in multiple places, the workflow can use your saved signature for each required placeholder.

This is especially useful when the same person needs to sign in several places in a document.

Why use Bulk Signature?

Without bulk signing, signing several documents can mean opening each one, signing it and confirming the action before starting again.

With Bulk Signature, you can select multiple documents and handle them in a single workflow.

Sign individually:
Document → Sign → Confirm → Repeat

Use Bulk Signature:
Documents to sign → Select documents → Select all (optional) → Sign all

This reduces repetitive steps and can make high-volume signing faster.

For every SquidWeb user

Saved Signatures are available across user roles on the SquidWeb platform.

Whether you’re a planner approving documents, a crew member or a client signing delivery notes, you can use your saved signature in supported workflows.

If several documents are waiting for your signature, select the ones you want to sign, or choose Select all and handle them together with Sign all.

The result is a simpler signing experience for everyone involved.

Benefits

Saved Signatures and Bulk Signature help you:

Save your signature to your profile.
Draw a signature or upload an existing one.
Reuse it in supported signing workflows.
Select individual documents or choose Select all.
Sign multiple selected documents with Sign all.
Use your signature in documents with multiple signature placeholders.
Reduce repetitive signing steps.
Complete signing workflows faster.
Keep the signing experience consistent.

Integrated into SquidWeb

Saved Signatures and Bulk Signature are part of SquidWeb’s existing signing workflows.

Save your signature to your profile and reuse it whenever a supported document requires your signature.

When several documents are waiting for you, select the ones you want to sign, or choose Select all and then click Sign all to handle them together.

No need to redraw or upload your signature each time.

Just a faster, simpler signing experience.