Working with complex projects often means navigating between different layers of information, from overall project details to specific crews and individual items. This can quickly become time-consuming and harder to manage.

How it works

As you interact with the project, the side panel responds in real time:

• Selecting the project shows the side panel in Project mode, displaying project-level sections
• Selecting a crew group switches the side panel to Crew mode, focusing on crew-related panels (e.g. Crew optimizer)
• Selecting a crew item switches the side panel to Crew item mode, where the content adapts depending on the item:
  • Empty item → shows the Crew optimizer
  • Filled item → shows the Crew profile and related details

There’s no need to manually switch between views — the interface adjusts instantly to your context.

With the Side Panel View Modes, SquidWeb simplifies this process by adapting the panel automatically based on your selection.

More control when you need it

In addition to the automatic behavior, you can also manage the panel manually through the menu:

• Fold all panels to get a cleaner and more focused view
• Filter the content by view mode (Project, Crew, Crew Item, etc.)

This combination gives you both flexibility and control, depending on how you prefer to work.

The side panel helps you:

• Spend less time searching for information
• Stay focused on the task at hand
• Navigate complex projects more efficiently
• Keep your workspace clean and structured

When creating a project, selecting a contact does more than just assign a client — it also determines which rate card is used.

Each contact can have a default rate card linked to it. Once you select that contact, the system automatically applies the corresponding rate card and fills in the relevant parameters.

How it works

• Create a new project
• Select a contact
• The default rate card assigned to that contact is automatically applied
• Project fields are filled based on that rate card
• Create the project
• You can see and edit all the rate card parameters applied on the project details container
• Open the rate card by double-clicking the label in the project
• Review and edit all parameters from one place

If multiple rate cards match:

If a contact has more than one matching rate card, the system selects the first active one and applies its parameters to the project.

With the location pictures feature in the SquidWeb mobile app, planners can now add images to specific locations to help crew members easily recognize and find the exact place on site.

Visual references reduce confusion and improve preparation — especially for larger venues, multi-entrance buildings, or unfamiliar sites.

How to add location images

From the mobile app

• Open the location

• Upload one or multiple images

• Select one image as the main image

From the web app

You can also manage location images directly from SquidWeb:

• Go to location details

• Click “Open location details on mobile app”

• A mobile modal view opens inside the web app

• Upload images and select the main image

The mobile interface opens in a modal window and logs you in automatically, so there is no need to switch devices.

Where is this available?

The mobile view for locations can currently be accessed from:

• Locations page → location details

• Inside a project → select project crew → location details

Why this matters

Adding visual references improves:

• Faster orientation on site

• Fewer misunderstandings

• Better preparation before arrival

Location pictures ensure your crew knows exactly where they’re going — before they even arrive.

🎥 Watch the full tutorial here

The possibility to add any text and clickable link to all document types has arrived!

The actual adding of the text needs to be done via Admin permissions, ideally put together a Google Doc. with all helptexts and links and the product support team will update the documents.

Once the helptext is added it can be seen via Squid Mobile!

Check out this video:

Overview

Receipts can be created directly via the SquidWeb Mobile App and are automatically synced with SquidWeb.

To use this feature, users must have the appropriate company role permissions to view and edit receipts.

Using the mobile app, users can:

• Create new receipts

• Upload or scan receipt documents using the device camera

• Attach invoices or supporting documents to a receipt

When creating a receipt, users can select a template to automatically prefill key fields such as:

• Item description

• Tax types

• Account and contact information

The receipt amount can be entered as gross or net using the toggle switch, and different tax types can be applied depending on the receipt and local tax requirements.

Each receipt includes status updates and an activity log, allowing users and office teams to track the progress of the receipt and all related actions.

For a step-by-step walkthrough of the mobile receipt flow, see the video tutorial: How to manage receipts in SquidWeb